Planning & Research Coordinator

Purpose & Job Related Requirements REPORTS TO: Public Utilities Director FLSA STATUS: Exempt - Administrative CLASSIFICATION: Personnel System: Requires satisfactory completion of a six month probationary period.
PAY GRADE: 119 SAFETY SENSITIVE: No Purpose of Job The purpose of this job is to coordinate budgeting, planning, research, and analytical activities relevant to the Public Utilities Department.
Duties and responsibilities included, but are not limited to, conducts various types of analytical reviews for the department and ensures that all authorizations awards are expended according to design and specifications.
Plans and coordinates the financial and administrative functions of the department and the Water and Sewer Enterprise Fund.
Prepares and manages the operating and capital budget, preparing departmental goals and objectives, reports, and performance metrics.
Performs other duties as assigned.
Job Related Requirements WORK SCHEDULE: Monday - Friday 8am - 5pm.
Occasional work outside of normal business hours.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions Bachelor's Degree in Public/Business Administration or related discipline with three years of management analysis, or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Must possess a valid driver's license.
One year of supervisory experience required.
Essential Duties, Responsibilities The following duties are normal for this job.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Supervises, directs and evaluates assigned staff.
Handles employee concerns and problems, directing work, counseling, disciplining and performance appraisals within scope of function and role.
Provides management services dealing with strategic planning, implementation and the integration of performance measures and information into the budget process.
Daily supervises assigned functions and staff.
Monitors and regularly reports to the Director budgeting, planning and research areas of interests.
Supervises budget preparation and management.
Assist with Request for Proposals development, execution and implementation.
Coordinates all departmental performance activities including, but not limited to, identifying problem areas; proposing alternative solutions; developing plan implementation and statistical analysis, research findings, and other programs for the appropriate agencies and organizations with departmental approval.
Prepares goals and objectives for the department and its divisions; oversees operating and capital budget preparation.
Researches and locates applicable alternative sources of funding, prepares and submits grant requests; conducts compliance audits to ensure that those funds are expended in compliance with grantor's rules and regulations.
Exercises budgetary control and resolves budget problems.
Prepares budget amendments.
Monitors capital expenditures against Mayor and Commission approved contract limits.
Develops, monitors, and presents performance metric data.
Coordinates with and provides input to the Finance Department regarding Water and Sewer funds for revenue bond issues, bond disclosure reports, rating agency reviews, and the Comprehensive Annual Financial Report.
Prepares drafts of both internal and external departmental correspondence from the Director's office; may prepare agenda items for the Mayor and Commission on issues pertaining to the Public Utilities Department.
Develops measurable qualitative and quantitative data and analytical evaluation strategies and tools using cost-benefit, impact, regression, and time-series analysis or other statistical methodologies to audit or assess the effectiveness of departmental programs and services.
Develops flow charts, spreadsheets, work plan/audit programs, graphs, or other summary presentations to illustrate such findings; provides the Director with statistical and analytical analysis in reference to issues directly affecting or related to the Public Utilities Department.
Attends Commission meetings at the request of the Director.
Contacts other governments, agencies, or consultants to compare their operations with those of the Public Utilities Department's operations; determines viable alternative services offered and submits them for review, helping determine their applicability for possible changes (policy or procedure) within the government or Public Utilities Department.
Performs other related duties as requested.
Knowledge, Skills, and Abilities Knowledge of the concepts, processes, and principles, of short and long term financial analysis and operating budget development, monitoring and fiscal control.
Knowledge of the policies, procedures, and activities of the Public Utilities Department as they pertain to performance management related to the position of Budgeting, Planning and Research Coordinator.
Knowledge of the management, operations and functions of the Athens-Clarke County Government, its organizational structure, its budgetary systems and its practices, policies and procedures as necessary in the completion of daily responsibilities.
Knowledge of governmental audit standards and various analytical techniques.
Knowledge of the terminology used within the department.
Knowledge of and proficiency with the use of computers.
Ability to utilize computer software programs necessary to perform management analysis, reporting, and graphic tasks relevant to the position.
Ability to communicate and interact effectively with supervisors, management, other staff members, elected officials, and personnel at all levels of government.
Ability to organize and maintain an assortment of records and information in an effective and efficient manner and in accordance with departmental and/or governmental rules and regulations.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to use independent judgment in routine and non-routine situations.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle the required mathematical calculations using statistical data.
Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
Ability to plan, organize, and/or prioritize daily assignments and work activities.
Ability to function independently with minimal instruction from supervisory personnel.
Ability to utilize financial reports, budget documents, organizational charts, state and local codes, ordinances and standards in the performance of an audit.
Ability to use independent judgment while interpreting data obtained from reports, work logs, surveys, work samples and personal interviews in maintaining standards and in addressing problems.
Ability to use calculators, photocopiers, facsimile machines, and various other office equipment.
Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copy and facsimile machines, telephone, and other office equipment.
Must be able to use body members to work, move, or carry objects or materials.
This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions.
Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently.
Physical demand requirements are at levels of those for light work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange administrative information; includes receiving assignments and/or directions from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of reports, budget documents, statistical reports, policies, codes, standards, and informational documentation, directions, instructions, and methods and procedures.
Requires the ability to prepare analyses, summary presentations, report findings and recommendations, organizational and flow charts, work plans/audit programs and correspondence using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
Requires the ability to speak to groups of people in management and the Mayor and Commission with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions.
Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including analytical terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine decimals and percentages; to interpret graphs; to compute discounts, interest, profit and loss, ratio and proportion; to perform calculations involving variables, formulas, square roots, and polynomials; and to perform statistical calculations which may include frequency distributions, reliability and validity of tests, correlation techniques, factor analysis, and econometrics.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment, which may include rulers, yardsticks, and tape measures.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment.
Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, calculator, copier, facsimile machine, telephone, and other office equipment.
Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities.
Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions.
Must be adaptable to performing under moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words).
(Hearing - perceiving nature of sounds by ear).
Must be able to communicate via telephone.
ACCGov is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.
jagatic@accgov.
com.
Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
As an Employer of Choice, we offer: Health Insurance Dental Insurance Vision Insurance Pet Insurance Group Accident insurance Critical Illness insurance Employer paid basic life insurance Contributory term life insurance Whole life insurance Employer Paid Short Term Disability Long Term Disability Employee Assistance Program Paid Time Off 13 paid holidays Employer Paid Pension Plan (10 years of service) Deferred Compensation Program with employer match Tuition Reimbursement Program Public Service Loan Forgiveness Employer – Federal Student Aid Robust Wellness Program – earn up to $175 per quarter for participation Employee Fitness Center – free for employees, spouse, and children 18+ Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots) Safety & Risk training and job related vaccinations Uniforms provided Ongoing Training Opportunities and Career Development – Government Wide Learning Management System Discount Admissions – ACCGov Parks, Georgia Aquarium Annual employee appreciation eventsBENEFITShttps://www.
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com/434/BenefitsWELLNESShttps://www.
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